These orders shall be read in conjunction with the Rules of The Friends of The Academy Incorporated 2016 (thereafter known as FoA) and shall not supersede any rule of that document.
1.1 Any final year undergraduate student of WAAPA may be eligible for a grant from the FoA to offset expenses during a period of secondment, provided that there are sufficient funds available to fulfil the request, and the student is considered to be of good standing by Edith Cowan University.
1.2 Grants are given to assist students with obligatory secondments. This may include help with expenses for intrastate, interstate or overseas travel as well as offsetting the cost of living expenses, accommodation, loss of wages and/or attending interviews/auditions to obtain work in their field.
Grants to assist with the cost of a Showreel will be considered where the Showreel is a compulsory component of a student’s course.
Exception: BA (Acting) and BA (Music Theatre) students are ineligible due to the lump sum grant given towards the final year Showcase tour.
1.3 Grants may be given to students other than final year students so long as they are undergraduates, at the discretion of the FoA Committee.
1.4 No student shall be entitled to more than one grant per course.
Exception: If a grant of aid has been given to an individual student at any time during their course because of extenuating circumstances, that student is entitled to apply for a grant in their final year, providing that application complies with Clause 1.2.
1.5 Annual Lump Sum Grants:
(i) BA (Acting) and BA (Music Theatre) Students:
Clubs Frankie and Lady Cabaret will receive an annual lump sum grant towards the cost of the Showcase Tour. That grant will be paid to each group’s bank account no later than 30 September of each calendar year, following submission by mid-September of an Invoice to the Chair of the FoA from each group
As a result of a lump sum grant being made, Acting and Music Theatre students will be ineligible for individual grants during the year.
(ii) Aboriginal Performance:
The Aboriginal Performance group will receive an annual donation, payable to ECU in March of each year.
The amount allocated will be dependent on available FoA funds.
2.0 THE GRANT:
2.1 Grant applications close on 31 October each year.
2.2 An application must be made prior to the commencement of a secondment; attendance at an interview or audition being undertaken; or prior to final date for payment of Showreel.
2.3 Students who are eligible for a grant and who are travelling locally in WA, interstate or overseas for their secondment must complete their secondment before a grant will be paid.
The student must provide the Committee with proof of their attendance at the secondment
e.g. Airline Boarding Pass, or letter signed by the Company representative.
2.4 The provision of proof to the Friends of completion of the secondment is the responsibility of the student, and not the FoA Grant Administrator’s role
2.5 If that proof is not supplied by the student within 30 days of the completion of the secondment, the grant is then forfeited and no payment will be made.
2.6 A student may submit a request for another grant if their secondment has been cancelled
2.7 Approved grants cannot be carried over into the following year, that is the secondment must be completed in the year of graduation.
2.8 The total amount set aside for student grants in any one year shall be as determined, or
varied and agreed to from time to time by a majority decision of the full FoA Committee.
2.9 The current Grant allocation for individual grants is a maximum of $250 for a one-year course, and a maximum of $500 for a two-year course, up to a maximum of $750 for three and four year courses.
Grant allocation for group grants is at the discretion of the FoA Committee.
2.10 Dependent on availability of funds, the FoA Committee may provide a grant for a lesser amount.
2.11 Grants are not issued for tuition fees.
3.0 APPLICATIONS: INDIVIDUALS
3.1 Committee meetings are held on the 2nd Wednesday of each month. In order to be considered, applications must be received NO LATER THAN the 1st Wednesday in the month. Applications received after this date will be held over for the following month’s meeting.
3.2 Grant application forms are electronic and available online from the FoA website.
3.3 Grant applications must be submitted to the FoA Committee on the electronic Application for an Individual Grant, which is to be completed in full and endorsed by the appropriate Head of Department or Course Coordinator.
3.4 Only fully completed applications signed by the applicant will be considered by the FoA Committee. Scanned or photocopied documents and digital or electronic signatures are not acceptable.
3.5 Grant payments WILL NOT BE MADE to any student unless personal bank details are provided. i.e. Name of Bank, BSB code, Account Number and Name of the account holder.
Valid semester and email addresses are also essential. Failure to provide this information may result in delayed submission of an application to the Committee for consideration.
3.6 A grant will only be given to a student after the application has been ratified by a majority decision of the FoA Committee
4.0 APPLICATIONS: GROUPS
4.1 Under special circumstances, the FoA Committee will consider applications for financial assistance to a group of WAAPA students invited to perform or to participate in workshops intrastate, interstate or overseas. The applications will be considered on a case by case basis and eligibility for a grant is at the discretion of the FoA Committee. The group work that is the subject of the application must be verified in writing as representing, or presented on behalf of, WAAPA.
4.2 Grant application forms are electronic and available online from the FoA website.
- A group application grant will be for an amount up to, but not exceeding $750 per participating member, at the discretion of the FoA Committee
- The funds are granted to the individuals within the group
- FoA will not fund 100% of any performance, project or individual.
4.4 The organiser and/or group members are expected to demonstrate that they are making efforts to raise funds for the trip from other sources by written or verbal report to the Committee.
4.5 If the grant is approved, it is expected that the FoA financial assistance will be acknowledged in any promotional material.
4.6 In keeping with Clause 2.2, retrospective group grant applications for activities that commenced prior to application or are already completed WILL NOT BE CONSIDERED.
5.0 SECONDMENT or PERFORMANCE CANCELLATION
- In the event that the tour is cancelled, the FoA must be advised in writing within fourteen (14) days of the cancellation by the Head of Department or the accompanying WAAPA staff member
- In the event that the group does not attend the Performance that is the subject of the application, then:
- Where individual grants were given within the group, that grant must be returned in full to the FoA by each recipient.
- The grant is not transferrable to any other performance, project or individual.
- That group or individual students within the group may reapply for a grant for a secondment or Performance at a later date, providing that application is in keeping with Clause 2.5
In the event that, a student does not attend their proposed secondment / interview / audition, that grant will be returned in full to the FoA.
- That student may reapply for a grant at a later date, providing the application is in keeping with Clause 2.2.
6.1 All decisions made by the Committee of the Friends of The Academy are final.